Before arrival, port agents duties include which of the following?

• A. Tender NOR and attend in port.
• B. Get instructions and cargo details from principal; notify authorities; pay dues in advance.
• C. Notify authorities only after cargo is loaded.
• D. Arranging berthing and pilotage only on arrival.

Answer: (B)

Before arrival, the port agent focuses on lining up everything with the principal and authorities so the port call goes smoothly. Getting instructions and cargo details from the principal provides the exact scope of work and the cargo information the port and its service providers will need. Notifying authorities in advance ensures customs, immigration, port health, and other agencies are prepared and can issue clearances or permits as needed before the ship arrives. Paying dues in advance covers estimated port dues, pilotage, berth, tug, and other charges, helping to avoid delays when the vessel reaches the gate. This proactive preparation speeds up clearance, reduces waiting time, and minimizes the risk of demurrage.

Actions like tendering a notice of readiness or attending in port are tied to the ship’s actual presence and readiness to load or unload, not strictly pre-arrival. Likewise, arranging berthing and pilotage only on arrival neglects the advantage of pre-arranging to secure a berth and pilot access before the ship reaches the harbor.